Following the latest pre-Customer Conference blog: “No Automation without Transformation – Turning Spent Control into Spend Control”, PROACTIS Marketing Director Simon Dadswell discusses the main building blocks and solution capabilities needed for Spend Control (a structured business process that dramatically increases the control and visibility you have over what your organisation spends for all types of goods and services) that work hand-in-hand with existing UNIT4 systems:
- Information management and access
- Workflow and business rules
- Guided processes
- Secure web access – both inside and outside your IT firewall
Information management and access
An eProcurement solution to support Spend Control business processes is built around management of, and access to, good quality base information – a ‘single version of the truth’ of suppliers, contracts etc. Most of that procurement and supplier-related information is probably not required or currently held in your financial management and operational systems, such as the details about supplier qualifications and credentials, supplier contracts, RFx documents and related supplier responses, and supplier catalogue content. Basic information like supplier IDs and G/L account codes are shared between your financial management and operational systems and PROACTIS, but most of the information in PROACTIS is additive. By combining the information management and access capabilities of PROACTIS and UNIT4, organisations can close the process and functional gaps of Finance, Procurement and Accounts Payables.Workflow and business rules.